Basics of Money Management for Business

Discover practical tips for managing your money and achieving financial stability.
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Operating a business requires excellent customer support, providing the right type of solutions, and managing financial transactions correctly. Proper money management plays a key role in this process and can help make sure a business is financially healthy. Keeping business funds separate from a personal account, becoming familiar with basic bookkeeping, and understanding how accounts payable and receivable work is critical. Here are 10 Money management tips that can help

Separating Business From Personal Transactions

One of the first tips to make managing money more straightforward for a business is to open a separate bank account for the company being started. Having a different business checking account to conduct transactions will make it more efficient to handle bookkeeping as well as paying taxes. It may be best to utilize a bank catering to small businesses as they sometimes have extra incentives to open an account.

After depositing funds, it may be helpful to see if it’s possible to open a line of credit. Having access to this type of funding can assist in paying for the creation of a website or online advertising, which may be required to obtain the first customers. It’s also advisable to inquire about obtaining other small business services, such as a credit card merchant account.

Handling Bookkeeping Requirements

Completing financial transactions in a bookkeeping ledger is a highly essential task required in any business. Whether a CPA or in-house accountant performs this task, it requires accuracy and timeliness. Some business owners choose to handle their bookkeeping on their own, which is easier to do when utilizing professional accounting software. These programs can help make it more efficient and easier to record and keep track of income and expense transactions, create invoices, and know the exact balance in the business bank account.

Hiring an Accounting Specialist May Be Advantageous

Hiring a bookkeeper or CPA is also an excellent choice. They are highly educated with the tasks required to record accounting transactions correctly. Having the books audited by a CPA should also make it easier to handle tax obligations. This type of accounting specialist understands current tax rules and regulations, which can help a business avoid paying penalties or fees due to handling tax forms incorrectly. Hiring a CPA may also assist with helping a business pay as little as possible to the IRS. While they are busy managing the funds of business correctly, operations can be focused on to help ensure efficiency. The type of bookkeeping or CPA service required will usually depend on the complexity of the company. It’s also essential to keep a copy of business tax records for seven years in case the IRS requests information.

Accepting Payments

Setting up payment systems for customers to accept several different types of transactions is critical. In this day and age, a customer expects to have several options available, which can include credit and debit cards, cash, and the use of specific electronic apps or online payment services. Analyzing the cost of these payment methods and budgeting them into the expenses of a business is important. It can help to shop around for the best prices and service.

Utilizing Online Payment Services

Offering other payment alternatives besides cash and credit cards can also help businesses obtain more customers. Utilizing alternative online payment services can make it more efficient for customers to pay for goods or services. The advantage of using an online payment service is the added ability to accept credit card payments. A business can receive funds electronically into their account and transfer it to a business bank account or use a debit card to pay for expenses. One disadvantage of using this type of service occurs during checkout when a customer is redirected to the site of the online payment service, which may confuse them. Before the final checkout is completed, the customer is then sent back to the business. Nonetheless, there are several advantages of including this type of service into the money management system of a company.

Creating a Budget

It’s also essential to take the time to create a small business budget. Doing so can help simplify money management. Creating a budget is also highly essential in helping set both revenue and expense goals. Having a budget helps define the long list of expenses required to operate a business successfully. Knowing how much to spend can make it easier to manage those funds. Setting up a budget also helps forecast the revenue goals for a business. Having a number to shoot for can help a business look for ways to cut expenses and boost profits. Researching through a few money books may be useful for completing this task.

Applying for a Credit Card Merchant Account

Another one of the top credit card payments for customers. Opening this type of account can typically be done by utilizing a credit union, bank, or online company. Business owners with poor credit may have a challenging time opening this type of service, which makes it highly essential to maintain a high credit score.

Having access to a credit card merchant account is extremely helpful for a business. Several individuals have ditched using cash and favor making credit card payments. Setting up this type of account allows a business to accept credit card payments in person, by mail, telephone, or online. When setting up this type of account, a company should also expect to pay transaction fees as well as fees for software or processing equipment.

Establishing a Payment-Terms Policy

To avoid any confusion when a transaction occurs, a small business owner should create a payment-terms policy for their business. Setting these terms will help establish the amount of any fees associated with progress payments, deposits, or if a business extends credit. Having a clear payment-terms policy included in work orders, formal contracts, estimate forms, monthly statements, and final invoices helps avoid confusion and creates transparency between a business and its customers. Managing these transactions becomes more efficient for a business as there are defined terms that can be followed.

Securing Partial or Whole Deposits

A business can help alleviate the risks of running a service business when they receive partial or whole deposits. In a situation where a company is just supplying a service, it may be best to ask for 1/3 to 1/2 of the contract’s total value before any work is completed. Receiving a partial deposit is extremely important before a business conducts a job requiring them to purchase any materials. At the least, the expense for the materials should be secured before work begins. Managing this type of transaction in this way will help a business avoid having a customer fail to pay for services rendered. The number of deposits secured by a business should be listed on all contracts and other business forms.

Collecting Progress Payments

Receiving progress payments as another way for a business to make sure they don’t perform a service and not get paid. Managing the income they make in this way depends on the amount of progress that’s made. Terms should be agreed upon between the customer and the business on the payment amounts and when they’ll be made. Setting up this type of payment process might include splitting the progress and payments into 25 percent increments. Another way to set this up to help manage progress and payments is by setting specific goals of completion, which depends on the type of service being provided. Collecting progress payments on more substantial jobs is a safe way for a business to avoid not getting paid.

Managing Credit Extensions

Getting paid quickly is essential for the health of any business, which is why it’s usually best to extend credit to consumers. If a business finds extending credit necessary, they may want to offer a slight discount if a customer pays early. Extending credit to a customer does require a thorough investigation of their credit history before any work is completed. Obtaining this information from any of the three major credit reporting agencies can help save a business from losing a lot of money.

Collecting Debt

There are some circumstances when credit privileges have been extended and the customer doesn’t pay. Going through this type of process requires a business to keep an open line of communication. Understanding where the customer is coming from and why it’s essential to pay can only help the situation. It may beneficial to read a few money management books to get ideas on the best way to handle this type of customer and the legal means to go about it. Performing this type of management duty can take valuable time away from the operating processes. It may be best for a business to let a collection agency handle any outstanding collections.

Following these tips should help make it easier for a company to keep track of their transactions, ensure they stay healthy financially, and build a strong relationship with customers.

FAQ

What exactly is personal finance management?

Personal finance is the application of financial principles in the management of an individual’s or family’s resources. Personal finances are concerned about how individuals or families deal with their resources throughout their lives. Its analysis includes not only monthly income and monthly expenses received or paid during life but also the financial tools or products that individuals or families have to optimize the management of their resources. The main objective of personal finance is to help individuals and families make the best-informed decisions to optimize how they manage its resources.

What are money management tools?

There are main tools like having a budget to know where the money goes to make the necessary adjustments. Offering reports and graphs. As a result, the cash flow statement has to be kept up to date, which is a method that prevents and corrects critical situations of lack of liquidity thanks to controlling the inflow and outflow of cash. Then, the balance sheet must be kept, which is the result of accounting management that summarizes the structural situation at a specific time: both assets and liabilities. To do this, it is necessary to promote efficient and profitable assets and to preserve a liability proportionate to the assets. Next, it is mattering to be clear about the cost of financing, since it is imperative to calculate the full impact of the financial burden: interest, commissions, and any other additional expense. The financial expenses must be easily bearable. Finally, many systems offer the tools and help to have a budget of money, in order to support our financial situation.

What is poor money management?

Are mistakes that create mismanagement of money. One of them is not knowing where the money is going, so there is no clarity between expenses and income. It is important to contrast the salary against the expenses, so as not to find a surprise and then lose money. Another mistake is spending habits when having a bad behavior when buying, especially in the decisions made in a recurrent way. That is, in the ones made every certain period, perhaps there are certain things to buy by inertia and not because use them. As a result, the error of not distinguishing between whim and need arises, everything that is a need, such as paying rent, electricity, and food, goes above all unnecessary whim. Then there is the mistake of not having an emergency fund, to pay for any inconvenience or interest on a necessary loan. It is good to have a savings account. Finally, the biggest mistake, not accepting weaknesses and mistakes. Being stubborn does not work when doing things wrong so there is no learning from mistakes. Just like not recognizing weaknesses, one must work on will power and not buy unnecessary things on a whim. With all of these mistakes, you can have poor management of money, affecting personal finances and net worth with debts and future bankruptcy.

Is money management a skill?

It’s not a skill in itself. Money management is the process of tracking spending, investing, budgeting, online banking, and taxing money that is similarly denominated investment management. However, developing money management skills is a necessary task. The sooner we learn how to do this, the sooner the skill becomes part of us. In fact, the sooner we learn spending habits, the less likely we are to have to go back and correct the financial burdens incurred by making bad decisions due to mismanagement. Evaluating our financial situation and learning to develop money management skills can be as simple as developing discipline and as simple as following a few necessary steps. The success of good management depends on our desire to meet financial freedom.

What is money management skills?

We live in a world ruled by money management. Commanding personal finances and holding a spending plan has become a must for everyday life. The sooner we start to know the rules and tricks of this “game”, the sooner we will be ready to manage our money and face the world. Healthy and better money management habits should be established at an early age so as not to fall into bad consumer habits or debt, which is a major concern for adults. Some money management skills are:

  • Defining a savings goal. It is necessary to know how to define financial goals, establish the cost of such a plan, and the date on which we want to achieve that financial plan.
  • Be aware of the expenses. Through the budget, we will be able to know how much money comes in and out of our pocket for the different purposes we put it in.
  • Good debt management. Not all debt is bad, and simply having debt should not be a headache for financial institutions or for any individual. However, having debt that exceeds 30% of our income could put us at risk of paying other financial responsibilities. It is still worthwhile to have certain debts such as a mortgage or car loan which helps to exceed 30% of income. These types of debts help build our wealth.
  • Emergency fund. Different situations could arise such as losing a job, car breaking down, some health situation, etc. Whatever the case is, if we are not be prepared to pay it, we need to work on an emergency fund at first sight.
  • Understanding the importance of insurance. The cost of this type of emergency could be very high in our financial life if we do not have insurance. That’s why we must be prepared for the unexpected by ensuring the things that are important to us such as health, family care, car, home, etc.